Automazione Finanziaria: una guida semplice
Accounting and financial activities are highly strategic and extremely sensitive for all companies. Department heads are constantly burdened with numerous responsibilities and deadlines which, especially in Italy, tend to increase over time in both number and complexity due to regulatory changes and the dynamic nature of today’s labor market.
This complexity is further amplified by the fact that companies’ accounting and financial systems often rely on many manual processes and spreadsheets that slow down operations, often resulting in ineffectiveness. In the best of cases, traditional processes require a significant amount of time and a large, highly specialized, and, above all, dedicated team of people to manually perform all the necessary operations and checks.
The problems arising from these critical issues are evident:
- A waste of time
- Errors
- Increased risk of inaccurate financial results.
In addition to the obvious waste and inefficiencies, these ineffective financial processes result in an inability to manage cash flow effectively.
La soluzione
Automation is an increasingly suitable solution for all business contexts. In the case of financial operations, it is particularly well-suited and effective, as it can be applied to all tasks involving data analysis, number verification, and report generation. These are tasks where checks are almost entirely based on mathematical rules, and where machines do not make mistakes.
Over time, Automyo has developed its own solution tailored to all companies that need to streamline their management processes and want to improve their workflows. Our no-code automation solution allows you to automate and monitor up to 15 times the number of tasks per day in one-third of the time, while also increasing task accuracy.
Unlike manual processes, which often rely on data from emails, paper documents, spreadsheets, or on-premises systems, our platform enables complete transparency and process integration by automating workflows in a simple, fully no-code manner.
An example of tasks that are typically automated are:
- Data entry into or between systems
- Importing data from spreadsheets
- Consolidation of data into reports or standardized formats
- Sending automated periodic reports
- Management of timesheets and industrial labor reporting
- Automation of predefined workflows based on specific or scheduled events
Use case: financial reporting in 4 easy steps
One highly sought-after automation feature is the daily extraction of approved loans, with the ability to flag all those that exceed a certain threshold and are not currently in the approval process. This automation provides supervisors with a tool that enables them to conduct targeted audits aimed at restoring the proper flow of fund disbursements.
Normally, this task is done manually and takes a long time. With Automyo, however, the steps are quick and easy.
01 – Flow planning
The first and most important step in setting up an automation process is to identify the trigger. This is usually an element that is not tied to a human decision (precisely to free the process from the time and operational constraints of an office that is typically overloaded with work).
Let’s say we choose a specific time of day to send the report. The trigger that best meets our needs will be a scheduled task. Once the trigger has been set up, you can access the workflow configurator to define in detail the actions to be automated and the documents or software to be used.
02 – Data Preparation
The data flow configuration can also be viewed as the data collection and preparation phase. The reading and subsequent filtering of the data can be performed in various ways.
You can read data from a database using specific connectors. The platform will automatically suggest the fields defined in the target database, allowing you to customize your search.
03 – Data Entry
The data collected at the beginning of the automation workflow can be used to populate a spreadsheet, which will in turn be used to generate a specific report.
If necessary, the data can be further enhanced by applying formatting, using formulas, and functions. For example, you can create row-reading loops, set conditions for writing data, or integrate the data with external sources.
04 – Sending the report
The report can be formatted so that it can be attached to an email sent to the people involved in the process (managers, sales representatives, etc.).
The message can be customized across all fields of an email, including the recipients, who may vary depending on the type of report generated. Once we have compiled the necessary data in an Excel spreadsheet, we can have it sent as an attachment to an email addressed to the people involved in the process (managers, sales representatives, etc.).
Once the workflow has been configured correctly and to our specifications, it can be enabled to begin running
Conclusions
In recent years, we have come to realize that entrenched habits can often prevent us from seeing the opportunities for optimization offered by new technologies. A good place to start is by analyzing your current processes. If you still rely on numerous spreadsheets and non-integrated applications for routine tasks, automation could be the ideal solution for you.
Often, we get stuck in our comfort zone, without realizing that our work could be simplified. We fail to identify the key processes that could be improved and automated.
This is where we come in, offering you the support you need to identify these key processes and revolutionize your business and your workday.
